Calendar and RSVP

What the calendar and RSVP do

The calendar is where your events live. Schedule a one-off, or set an event to repeat so a single weekly trivia night fills your calendar for weeks ahead without you re-entering it. Each date on the calendar is an instance you can run from the cockpit.

Players who follow your venue can RSVP to a night, and you see the guest list build. That gives you a read on the room before you show up: how many teams to expect, who is a maybe, and whether the night is filling out.

Schedule an event

Create an event with a date, a start time, and the activities that make up the night. Manage events from your host events page, where the calendar and your upcoming instances live side by side.

1. Open your host events page.
2. Create a new event with its name, date, and start time.
3. Add the activities the night will run (a trivia game, karaoke, and so on).
4. Save it, and the date appears on your calendar as a scheduled instance.

Make it recurring

A recurring event repeats on a cadence you pick: weekly, every two weeks, monthly on the same day, or a custom interval. When you set a recurrence, the platform generates the upcoming dates for you, up to 12 weeks ahead by default, so your regular night is on the calendar without repeated data entry.

Each generated date is its own instance. You run them one at a time, and players can RSVP to a single date or to every upcoming date of the series at once.

How players RSVP

Players RSVP from a signed-in account. They can mark themselves attending, a maybe, or declined, and note a party size so you know how many heads each RSVP brings. They can RSVP to one date or to all upcoming dates of a recurring event in one move, and change or cancel an RSVP any time before the night.

There is also a waitlist status you as the host can set on an RSVP by hand, for example when a night fills up, so you keep a fair line rather than turning people away at the door.

See who is coming

For any event you can pull the guest list and a summary of counts: how many are attending, how many are a maybe, and the total heads once party sizes are added up. The summary counts party size for attending and maybe RSVPs, so it reflects real expected turnout, not just the number of RSVPs.

You can also add guests by hand. If someone books over the phone or in person, enter a manual RSVP so the guest list stays complete.

1. Open the event whose turnout you want to check.
2. View the RSVP summary for the headline counts and expected heads.
3. Open the full guest list to see individual RSVPs and party sizes.
4. Add a manual RSVP for anyone who booked outside the app.

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